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2017 Arts Fair on the Square Volunteers Needed!

Bloomington Playwrights Project
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Endorsed by Curators:
Jun 17 5:00AM - 7:00PM

Do you want to have fun, meet great people, and support local art at the same time?Arts Fair on the Square needs YOU!


Please help us celebrate our 37th Season by joining in the fun on the best arts day in Bloomington, June 17th! Arts Fair on the Square takes place downtown right on the Monroe County Courthouse lawn and surrounding streets, the center of the square. Arts Fair on the Square is open from 10:00 a.m. to 5:00 p.m., however, we begin setup at a thrilling 5:00 a.m. and complete teardown at approximately 7:00 p.m. the same day. In order to make this magic happen, we need amazing volunteers like YOU! Please join us to make the 2016 Arts Fair on the Square the best yet.


Sign up for flexible hours in a wide variety of positions integral to supporting the fair and our artists. We currently need Traffic Control and Check-In & Setup Assistants the most; however, we will gladly work with your availability and interests. Sign up for as many, or few, of the two-to-four hour shifts that you like or let us know what times work better for you and we will happily add you to our team.


There is information below outlining the various positions available information below regarding a few of our available positions.



Please contact us today atvolunteer@artsfair.orgto get involved, support art, and be around other amazing people like you!

Event Management Intern

Purpose:The position of Event Management Intern is to aid the Event Manager and Assistant Manager with the planning, preparation, coordination, and implementation of event logistics leading up and including the day of the Fair. The Event Management Intern will help process artist applications, assign artist and community booth spaces, arrange and coordinate entertainment, assist with volunteer coordination, help with marketing and public relations, and other duties as needed.


Time Commitment:Approximately 3 - 5 hours weekly now through June 17, 2017. Preferred availability includes most evenings the week of June 12thand all day June 17th.


Key Responsibilities:

  1. Assist with all event logistics
  2. Plan and implement marketing and public relations
  3. Other duties as assigned


Assistant Graphic Designer

Purpose:The position of Assistant Graphic Designer is to aid the Event Manager with the graphic design and implementation for Arts Fair on the Square including but not limited to event brochures, signage, and billboard design.


Time Commitment:Flexible, project based.


Key Responsibilities:

  1. Update and prepare brand materials for 2017
  2. Digitally update and create print materials
  3. Print and prepare some print materials


Volunteer Coordinator

Purpose:The position of Volunteer Coordinator is to recruit, assist in training, schedule, and manage volunteers for the day of the Fair. Primary recruitment is through the City of Bloomington Volunteer Network and the Bloomington Playwrights Project volunteer connections. The Volunteer Coordinator is encouraged to expand current volunteer recruiting methods and organize a sustainable volunteer program.


Time Commitment:Varies. Preferred availability includes several evenings the week of June 12thand all day June 17th.


Key Responsibilities:

  1. Recruit, train, schedule, and manage volunteers


Check In & Set Up Assistant

Purpose:The position of Check In & Set Up Assistant is to show artist to their booth spaces, help artists unload supplies, and set up materials and various spaces for Arts Fair on the Square.


Time Commitment:There are two 2-hour shifts for Check In & Set Up Assistant volunteers;

5:30amto 7:30amor 7:30amto 9:30am


Key Responsibilities:

Help put out signage for event

Show artists to their booth spaces

Help unload artists supplies

Set up fair tables and materials

Provide coffee or water to the artists during setup

Other duties as assigned


Traffic Control Assistant

Purpose:Maintain order and the flow of vehicular traffic around the square as artists arrive and begin to unload, help manage the flow of traffic during setup and teardown.


Time Commitment:There are three 2-hour shifts for Traffic Control Assistant volunteers;

5:30amto 7:30am, 7:30amto 9:30am, or 5:00pmto 7:00pm


Key Responsibilities:

Help set up and control traffic signage for the event

Assist in directing vehicles for unloading and loading

Manage the flow of traffic around the courthouse

Other duties as assigned


Daily Runner

Purpose:

To provide water and other supplies to the artists, watch artist booths when artists are in need of a break, assist entertainment groups with setup and teardown, and monitor fair attendance every 30 minutes. Other duties as assigned.


Time Commitment:There are four 2-hour shifts for Daily Runner volunteers;

10:00amto 12:00pm, 12:00pmto 2:00pm, 2:00pmto 4:00pmor 4:00pmto 6:00pm*

*Clean up of all information tent, materials, and tables from 5:30pmto 6:00pm


Key Responsibilities:

Watch artist booths when artists are in need of a break

Provide water to artists

Assist entertainment groups with setup and teardown

Monitor fair attendance every 30 minutes

Other duties as assigned


Childrens Art Center Assistant

Purpose:Childrens Art Center Assistants will explain art projects and assist participants in the creation of their artwork if necessary. Childrens Art Center Assistant will also make sure that the art center table is clean, organized, and stocked in accordance with traffic needs.


Time Commitment:There are four 2-hour shifts for Childrens Art Center volunteers;

10:00amto 12:00pm, 12:00pmto 2:00pm, 2:00pmto 4:00pm, or 4:00pmto 6:00pm*

*Clean up of all art center materials and table from 5:00pmto 6:00pm


Key Responsibilities:

  1. Monitor the Childrens Art Center activity table
  2. Maintain supplies in area
  3. Other duties as assigned


Interactive Art Center Assistant

Purpose:Interactive Art Center Assistants will explain art projects to participants and assist them in the creation of their artwork if needed. The Interactive Art Center Assistant will also make sure that the art center is clean, organized, and stocked in accordance with traffic needs.


Time Commitment:There are four 2-hour shifts for Interactive Art Center volunteers;

10:00amto 12:00pm, 12:00pmto 2:00pm, 2:00pmto 4:00pm, or 4:00pmto 6:00pm*

*Clean up of all art center materials and table from 5:00pmto 6:00pm


Key Responsibilities:

  1. Monitor the Interactive Art Center activities
  2. Maintain supplies in area
  3. Help with creating artwork if needed
  4. Other duties as assigned


Check Out & Tear Down Assistant

Purpose:Check Out & Tear Down Assistants ensure that all artists are checked out in a timely fashion, help the artists break down their booths if necessary, assist artists in taking items to their vehicles, maintain a well-organized loading zone schedule, monitor loading zones times, and ensure that the courthouse grounds are clean and free of debris.


Time Commitment:5:00pmto 7:00pm


Key Responsibilities:

  1. Check booth areas to ensure artists are ready for checkout
  2. Direct artists to checkout
  3. Assist artists with transportation of supplies to vehicles as needed
  4. Help with clean up after the event
  5. Other duties as assigned



Photographer

Purpose:Digitally document all of the fair including artist booths, demonstrations, and entertainment. Previous experience required. Equipment preferred. All resulting imagery is property of the Bloomington Playwrights Project. Disc of the digital images required within 48 hours of fair close.


Time Commitment:Flexible two to four hour shifts.


Key Responsibilities:

  1. Digitally document Arts Fair on the Square

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